Some Common Mobile Document Shredding Mistakes to Avoid
Some mistakes are avoidable and harmless, while others can be unavoidable and have severe consequences. The disposal of documents, hard drives, and other digital media is the perfect example. If by mistake, one or some of your important documents is tossed in the trash; your business will be on the brink of losing reputation because of the exposure of confidential information. You and your business could be fined or even sued. To make you avoid doing this type of mistake, we’ve shared some of the common mistakes that many business owners make while protecting their confidential information.
Mistake 1: Relying on office shredder
Office shredders seem like the right, secure, and convenient option while shredding a limited number of documents, but it’s not when it comes to shredding documents on large-scale. You can only shred a limited number of documents, and even before you decide to shred, you need to remove all the staples and clips.
If you truly want to save your time, then the best option is to choose the best and professional mobile document shredding services. The professional mobile document shredder companies send locked containers to your office. After filling out the container with documents, you only need to call your signed shredding company. You can choose the mobile document shredder service, or you can let your shredding company transport the documents to the plant-based shredding facility for destruction.
Mistake 2: Using “One-size-fits-all” concept for shredding
A data retention policy is a protocol that is obtained by an organization to retain information for regulatory compliance needs. There is no doubt in the fact that retention policies ensure compliance and reduce liability, but keeping those documents for a long time can increase privacy risks for you and your company. Remember that different policies have different retention lifespan. Make sure to review the disposition date for every business document your business utilizes.
Mistake 3: Failing to prove the destruction
Any company that is not certified is not able to provide the destruction service. Professional and NAID certified companies provide a certificate of destruction at the end of every shredding service. They know the importance of keeping a record of your documents. A document of destruction is not only used to provide a record but is also important for your peace of mind.
Mistake 4: Choosing a global document destruction company
Choosing a global mobile document destructioncompany is one of the biggest mistakes you can ever make. Global mobile paper shredding servicesuse a one-size-fits-all approach. Also, these companies are notorious enough to treat their customers like numbers. Local shredding companies take care of every single thing while delivering the services.